IT Equipment Usage Policy

Introduction

RBA Chartered Accountant and Tax Advisor (RBA) is committed to providing a safe and secure environment for its staff and clients. This policy sets out the company's expectations for the use of IT equipment, including computers, laptops, tablets, and mobile phones.

Scope

This policy applies to all staff of RBA, including permanent, temporary, contract, agency and freelance staff. It also applies to all visitors to the company's premises.

Responsibilities

All staff are responsible for following this policy. Staff are also responsible for ensuring that their use of IT equipment does not violate the company's code of conduct or any other applicable policies.

Use of IT Equipment

IT equipment must be used for business purposes only. Personal use of IT equipment is permitted, but it must be done in a way that does not interfere with work or violate the company's policies.

Confidentiality

All staff are responsible for maintaining the confidentiality of the company's information. This includes information that is stored on IT equipment, as well as information that is transmitted over the internet.

Security

All staff are responsible for taking steps to protect the security of the company's IT equipment. This includes using strong passwords, keeping software up to date, and being aware of phishing scams.

Acceptable Use

The following are examples of acceptable use of IT equipment:

• Using email to communicate with colleagues and clients
• Using the internet to research information for work
• Using a computer to create presentations and reports
• Using a mobile phone to make and receive calls
• Using a tablet to access work files
• Unacceptable Use

The following are examples of unacceptable use of IT equipment:

• Using IT equipment for personal purposes during work hours
• Using IT equipment to download or distribute copyrighted material
• Using IT equipment to access inappropriate websites
• Using IT equipment to bully or harass other staff members
• Using IT equipment to commit fraud or theft

Violations

Any staff member who violates this policy may be subject to disciplinary action, up to and including termination of employment.

Conclusion

By following this policy, staff can help to ensure that RBA's IT equipment is used in a safe, secure, and responsible manner.